Job Description/Responsibilities

Company name : House of shipping 

https://houseofshipping.com/

Job Description – Operations Finance Specialist

Location: GCC, Chennai

Experience Required: 4 – 7 years

Department: Operations

Role Summary

The Operations Finance Specialist will support day-to-day commercial and financial operations by managing vendor contracts, purchase orders (POs), vendor onboarding, and commercial controls within the operations function. This role acts as a critical bridge between operations, procurement, finance, and vendors, ensuring contractual compliance, cost visibility, and smooth execution of supply chain services.

Key Responsibilities

Contracting & Commercial Support

· Support drafting, review, and administration of vendor and customer contracts in coordination with legal and procurement teams.

· Ensure commercial terms (pricing, SLAs, payment terms, penalties, milestones) are accurately captured and tracked.

· Maintain contract repositories and ensure timely renewals and amendments.

Purchase Order (PO) Management

· Gather, validate, and process POs from internal stakeholders in line with approved budgets and contracts.

· Ensure POs are correctly mapped to contracts, cost centers, and service lines.

· Track PO consumption, amendments, and closures to prevent budget overruns.

Vendor Onboarding & Management

· Manage end-to-end vendor onboarding including KYC, documentation, compliance checks, and ERP setup.

· Coordinate with finance, compliance, and IT teams to ensure timely vendor activation.

· Act as the primary point of contact for vendors on commercial and payment-related matters.

Operational Finance Controls

· Ensure adherence to internal finance and procurement policies across operations.

· Validate invoices against contracts, POs, and service delivery confirmations before payment approval.

· Support cost tracking, accruals, and operational expense forecasting.

Reporting & Analytics

· Prepare operational finance reports covering contract status, PO utilization, vendor spend, and cost trends.

· Highlight risks related to contract leakage, unutilized POs, or pricing discrepancies.

· Support leadership with ad-hoc commercial and cost analysis.

Cross-Functional Collaboration

· Work closely with Operations, Procurement, Finance, Legal, and Vendor Management teams.

· Support audits, compliance reviews, and process improvement initiatives.

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Required Qualifications & Skills

Education

· Bachelor’s degree in Finance, Accounting, Commerce, Business Administration, or related field.achelor’s degree in Finance, Accounting, Commerce, or related field.

· MBA (Finance / Operations) or professional certifications preferred.

Experience

· 4–7 years of experience in Operations Finance, Commercial Operations, or Procurement Finance.

· Experience in Supply Chain, Logistics, Warehousing, Transportation, or GCC environments is highly preferred.

Technical Skills

· Strong proficiency in Excel (cost tracking, reconciliations, reporting).

· Experience with ERP systems (SAP, Oracle, NetSuite, Dynamics, Coupa, Ariba, or similar).

· Familiarity with contract management tools is a plus.

Soft Skills

· Strong attention to detail and process discipline.

· Excellent coordination and stakeholder management skills.

· Ability to manage multiple vendors and priorities simultaneously.

· Clear communication skills with both internal teams and external partners.

Skills

• Accounting
• Administration
• Attention to detail
• Communication
• Documentation
• Leadership
• Management
• Operations
• Oracle
• POS
• Supply chain
• Tools
• Vendor Management